Hi,

On Fri, 2003-11-21 at 12:00, David Neary wrote:

I want to start a new thread to get this discussion (which I consider important) back on track.

Good idea.

LOCATION

So far there are 5 propositions in various stages of development, each of which has some + points and some - points. 1) GUADEC
2) Lyon
3) London
4) Dublin
5) Chemnitz

Are there others? We need volunteers.

Personally I think it would be best to piggy-back on an existing event given that the organizers wouldn't mind, of course. This would give us the benefit of an existing infrastructure.

FACILITIES

What facilities do we need? I've been working (in my head) with figures of 20-30 people, needing fairly liberal access to conference facilities and computer network, preferably staying with LUGgers, but perhaps in a hotel.

20-30 people sounds right to me. We need a conference room or similar (the GimpTent at GIMPCon 2003 wasn't exactly a conference room, but it filled our need perfectly) and access to the internet. Of course we need a place/places to sleep as well, but anything from a tent to a hotel would fit this need.

MONEY

Who will manage the money side of things? We need someone who is good with numbers, to organise a few people to do fundraising.

It would be ideal if The GIMP Foundation was a reality when we start the fund-raising. We could then use the conference to evaluate the steps taken to raise funds - and perhaps improve the process.

DATE

When is the earliest we could meet? When's the latest reasonable date? I like late June, I think June/July/August is our target area. Any comments?

I agree. I would say late June, July or early August.

Sincerely, ./Brix

Hi,

David Neary writes:

In this case, what IT events do people know of in the timescale we're looking at? GUADEC obviously fits, the Chemnitz event is a little early for my tastes, but is certainly an option. What other events are there that people know about?

Well, there will probably be LinuxTag again (www.linuxtag.org). It usually takes place in Juli but it's more of a trade fair and thus probably not that well suited. I also think that it would be boring to have the conference in Germany again.

I expect that 2004 will see another Hackmeeting but the webpage doesn't mention a date nor a place yet: http://www.hackmeeting.org/2003/history_en Perhaps someone knows more about the plans for 2004. I heard a lot of good things about past Hackmeetings and it would probably fit well.

Then, there seems to be a vague plan for a HackSchiff in 2004: http://www.unet.univie.ac.at/~a9900470/cngwiki/wiki.cgi?HackSchiff2004EN The planned route would probably take a few weeks so that would give us enough time for some decent hacking and chatting ;)

Sven

On Fri, 21 Nov 2003 12:00:51 +0100, David Neary wrote:

So far there are 5 propositions in various stages of development, each of which has some + points and some - points. 1) GUADEC
2) Lyon
3) London
4) Dublin
5) Chemnitz

Are there others? We need volunteers.

I could also mention FOSDEM (Free & Open Source Software Developers' European Meeting) in Brussels. The 4th edition will take place on the 21st and 22nd of February 2004. Some GIMP people have been there in the previous years, such as jimmac giving some great demos (as usual) and he will do it again for the 2004 edition.

Plus: - Brussels is easy to access by train or plane. FOSDEM is organized on the university campus, which is well served by bus, subway, etc. - It should not be too difficult to reserve a room for the GIMP developers. Network access and other facilities will be available. - Although we would have to organize the accomodations, the FOSDEM site lists several decent youth hostels that should be suitable.

Minus: - Not much time between now and the end of February. And I don't think that they would shift FOSDEM to June only for us. ;-) - Only two days (Saturday and Sunday). It may be difficult to extend our meeting before or after that week-end because most of the rooms will be booked for courses. Although from my point of view, two days for gimpcon2004 would be enough so I wouldn't have to take days off of work (except for recovering, maybe). - May be a bit crowded.

-Raphaël

On 21 Nov 2003, at 12:00, David Neary wrote:

I want to start a new thread to get this discussion (which I consider important) back on track.

LOCATION

So far there are 5 propositions in various stages of development, each of which has some + points and some - points. 1) GUADEC 2) Lyon 3) London 4) Dublin 5) Chemnitz

Are there others? We need volunteers.

Sven suggested (IIRC), Hacking Extreme , the follow-up event to Hackers At Large in 2001, but that is of course still more than one and a half year away. The advantage, from what I understood, and IIRC, was that it tied into a networked camping event.

FACILITIES

What facilities do we need? I've been working (in my head) with figures of 20-30 people, needing fairly liberal access to conference facilities and computer network, preferably staying with LUGgers, but perhaps in a hotel.

I did not mind the camping thing, which is an option as long as it's not too cold.

David Neary wrote:

Also, I think local LUGs and any GUG's should be invovled with our gimpcon. It would be a great place for user-developer exchange. And a great place to teach everyone more about using the gimp. This might increase your number estimates.

FACILITIES

What facilities do we need? I've been working (in my head) with figures of 20-30 people, needing fairly liberal access to conference facilities and computer network, preferably staying with LUGgers, but perhaps in a hotel.

hotel facilicies are usually expensive, but hotels like to give conferences deals on the rooms if you are using their facilicies. It would only be worth it if we were getting enough rooms. How much is enough? I don't know. it probably depends on the hotel.

MONEY

Who will manage the money side of things? We need someone who is good with numbers, to organise a few people to do fundraising.

I can volunteer to handle the money. I am going to have to start doing it anyway for TGF, so I might as well start now. I know a bookkeeper to two as well, to help me keep track of things. If you get any checks now, you can make them out to me (Daniel Rogers). I will let everyone know when checks can be made out to The Gimp Foundation.

DATE

When is the earliest we could meet? When's the latest reasonable date? I like late June, I think June/July/August is our target area. Any comments?

Siggraph is in August. I would like to try and get some of our developers to go to siggraph but setting gimpcon and siggraph close to one another would prevent that. Because of this, I am favoring June.

-- Dan

On Fri, Nov 21, 2003 at 12:00:51PM +0100, David Neary wrote:

I want to start a new thread to get this discussion (which I consider important) back on track.

LOCATION

So far there are 5 propositions in various stages of development, each of which has some + points and some - points. 1) GUADEC
2) Lyon
3) London
4) Dublin
5) Chemnitz

Are there others? We need volunteers.

The OLS (http://www.linuxsymposium.org/) people would be willing to host too. This would be July 18-19, in Ottawa, Canada. They've hosted the kernel and gcc summits in the past, and are thinking of doing a freedesktop thing this year too.

-Yosh